As a source of information for organizations or companies, all archives must receive special handling by professional parties and management systems so that the existence of the archives can be well maintained and easily found when needed. The process of archive management in the office work environment is then known as archiving or archive management. Meanwhile, the definition of archive management according to Law No. 43 of 2009 concerning Archives is all activities that include policies, guidance, and management of archives within an archival system (adopted by an organization) and supported by human resources, facilities and infrastructure, as well as other resources. In general, record management is the activity of managing archives that includes planning, recording, organizing, distributing, storing, supervising, maintaining, transferring, and ultimately destroying.
1. Data Check
The initial stage in the preparation of archives is to manually check the data. This examination is part of data verification. By doing so, you can ensure that the documents can be stored and that there is no data duplication with previous archives.
The next step in the archive management procedure is the preparation of an index. This stage is very important in a conventional archiving system. The aim is to facilitate the process of searching for archives.
"You can use various types of archive indexes that are commonly used. In general, you will encounter 3 classifications of indexes in the archiving system, namely:"
The next step is marking or commonly referred to as coding. The purpose of this marking is to facilitate the process of sorting archives.
The next step in managing archives is sorting the archives. This step is useful for grouping documents, making it easier for archive staff to place the documents.
The final step in the archive management procedure is storage. You can place the documents that have been categorized according to their respective categories in the available space. The storage process must be organized so that it makes it easier for you when you want to use the archive data.
No, those are the steps for conventional archive management that you need to know. You also understand that the process takes quite a long time and requires high precision.
In conventional archive management, companies often require filing cabinets that can assist in the archiving of the company.
'for the most complete archive cabinet products, you can visit the site Oscarliving which is the most complete office furniture center in Indonesia'
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